Document Controller

Job Summary:

We are seeking a detail-oriented and organized Document Controller to manage, maintain, and oversee all organizational documentation. The ideal candidate will be responsible for ensuring proper documentation control, version management, record maintenance, and compliance with institutional policies. The candidate should possess strong organizational skills and the ability to handle confidential information with accuracy and professionalism.

Key Responsibilities:

Maintain and manage all academic, administrative, and operational documents.

Ensure proper document version control, filing, and record-keeping systems.

Organize digital and physical records for easy retrieval and reference.

Track document revisions, approvals, and updates systematically.

Coordinate with departments for timely submission and documentation compliance.

Ensure confidentiality and security of sensitive documents.

Prepare reports related to document status, tracking, and archiving.

Assist in preparing official correspondence, reports, and compliance documentation.

Maintain backup of important digital records and ensure data integrity.

Support audit processes by providing required documentation.

Implement document control procedures and standard operating practices.

Requirements:

Bachelor’s degree in Business Administration, Management, or related field.

1–3 years of experience in document control or administrative support (education sector preferred).

Strong knowledge of document management systems and MS Office tools.

Excellent organizational and record-keeping skills.

High attention to detail and accuracy.

Ability to handle confidential information responsibly.

Good communication and coordination skills.

Preferred Skills:

Experience in maintaining compliance or accreditation-related documents.

Familiarity with ERP or document management software.

Basic understanding of audit procedures.

Strong time-management and multitasking abilities.

Benefits:

Competitive salary package

Performance-based incentives

Professional development opportunities

Structured and supportive work environment

Career growth opportunities